About Microsoft Lists
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We have all used Excel for years and it’s the default place to start creating lists of stock items, inventories, assets, and so much more. Lists is an alternative place to collect and store this data
Microsoft Lists is a simple, flexible tool in Microsoft 365 for tracking and organising information. It helps teams manage things like assets, issues, events, inventory and more—using easy‑to‑customise lists that everyone can access and update. You can create lists from scratch or use templates, add columns, switch between views, and collaborate in real time.
Why you should use Microsoft Lists
When collecting data in Excel invariably information in mistyped, overwritten or deleted simply because not everyone knows how to use Excel and restrictions are not in place
With a Microsoft List information does not need to be added directly to a List but an easy-to-use Form can be completed
Lists cannot be easily renamed, deleted or moved
Lists are easily replicated once you have set up a template
Lists can hold thousands of rows of data
Lists are neat and tidy and very easy to read and understand
Where can you use Microsoft Lists
Lists work seamlessly across Microsoft 365: you can use it in SharePoint, Teams and the Lists app.
List tips
Index columns to improve list performance when filtering and searching for data
Set up automated email reminders when dates are due in a List
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