What is SharePoint in Microsoft 365

A Microsoft 365 application

If you are looking for a versatile and powerful online tool to create, edit, and share documents, spreadsheets, and presentations, you might want to consider using SharePoint Online. SharePoint Online is a cloud-based service that is part of the Microsoft 365 suite, and it offers many features and benefits for individuals and organizations.

Create and edit Word, Excel and PowerPoint files

With SharePoint Online, you can easily create and edit Word, Excel and PowerPoint files using the web browser or the desktop apps. You can also use the Office Online apps, which are lightweight versions of the desktop apps that run in the browser. You can access these apps from the SharePoint site by clicking on the New button and choosing the type of file you want to create. You can also upload existing files from your computer or from other cloud storage services like OneDrive or Dropbox.

Share Word, Excel and PowerPoint files

One of the main advantages of SharePoint Online is that it allows you to share your files with others in a secure and efficient way. You can invite people to view or edit your files by sending them a link or an email. You can also control the level of access and permissions for each person or group. You can also collaborate with others in real time, see their changes as they make them, and communicate with them using chat or comments. You can also track the version history of your files, restore previous versions, and compare changes.

Securely retain all organisation data and documents

Another benefit of SharePoint Online is that it helps you keep your organization’s data and documents safe and compliant. SharePoint Online uses encryption to protect your data in transit and at rest. It also follows industry standards and regulations for data protection and privacy such as. You can also manage your retention policies, deletion policies, and audit logs to ensure that your data is preserved or disposed of according to your needs and legal obligations.

Data stored in the cloud

SharePoint Online stores your data in the cloud, which means that you don’t have to worry about maintaining servers, hardware, or software. You can access your data from anywhere, anytime, and from any device, as long as you have an internet connection and a web browser. You can also sync your files to your local device using the OneDrive app, which lets you work offline and automatically updates your changes when you reconnect. You can also use the SharePoint mobile app to access your sites and files on the go.

Used to publish organizational news

SharePoint Online is not only a document management system, but also a platform to publish and distribute organizational news and announcements. You can create news posts using rich media, such as images, videos, and web parts, to inform and engage your audience. You can also customize the layout, design, and branding of your news pages to suit your style and identity.> You can also target your news to specific audiences, such as departments, teams, or locations, to ensure that they receive relevant and timely information. You can also measure the impact of your news using analytics and feedback tools, such as likes, comments, and views.

Used for Intranets

SharePoint Online is also a great solution to build and manage your intranet, which is a private network that connects your employees and stakeholders. You can create intranet sites using templates or from scratch, and organize them into hubs, which are collections of related sites that share a common navigation, look, and feel. You can also use web parts, which are reusable components that display dynamic content, such as weather, events, forms, or videos. You can also use communication sites, which are designed to broadcast information to a broad audience, or team sites, which are designed to facilitate collaboration among a specific group of people.