7 reasons to use SharePoint in Microsoft 365

Search and filter pages to quickly locate any files you need.

SharePoint has a powerful search engine that lets you find documents by keywords, metadata, file type, author, date, and more. You can also use filters to narrow down your results and sort them by relevance, name, or size.

Move easily between sites and documents with smooth navigation.

SharePoint lets you create different sites for different purposes, such as teams, projects, departments, or clients. You can access all your sites from a single dashboard and switch between them with a few clicks. You can also use the navigation pane to browse through your folders and files or use the recent and frequent tabs to access your most used documents.

Work from any PC if you are online.

Since SharePoint is cloud-based, you can access your files and folders from any device that has an internet connection. You don’t need to install any software or sync any files to your local drive. You can also work offline and sync your changes when you are back online.

Save your documents constantly as you work.

SharePoint automatically saves your documents as you edit them, so you don’t have to worry about losing your work. You can also see the version history of your documents and restore previous versions if you need to. You can also co-author documents with other users and see their changes in real-time.

Recover deleted or previous versions of files and folders in seconds.

If you accidentally delete a file or folder, you can easily recover it from the recycle bin. You can also restore previous versions of your documents from the version history. SharePoint keeps track of all the changes made to your files and folders and lets you undo them if you need to.

Share documents with colleagues, suppliers or clients without emailing attachments.

SharePoint lets you share your files and folders with anyone you want, both inside and outside your organisation. You can control the level of access and permissions for each user and set expiration dates for shared links. You can also track the activity and feedback on your shared documents and communicate with your collaborators via comments, chat, or email.

Set up alerts and automate processes for files and folders.

SharePoint lets you create workflows and rules for your files and folders, such as sending notifications, approvals, reminders, or tasks. You can also use Power Automate to connect SharePoint with other apps and services and create custom solutions for>your business needs. And not to mention the time saving and improved efficiency from everyone.

As you can see, SharePoint in Microsoft 365 is a great tool for document management and collaboration. If you want to learn more about how to use SharePoint in your organisation, contact us today and we will be happy to help you.

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